Julie’s Helpful Hints

Adobe Acrobat 3D
Adobe Acrobat 6 professional
Adobe Acrobat 7.0 Pro
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Adobe Acrobat Distiller 6
Adobe After Effects 7
Adobe After Effects CS3
Adobe Audition 1.5
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Adobe Premiere Elements 1.0
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Adobe Premiere Pro 1.5
Adobe Premiere PRO 2.0
Adobe Premiere Pro 7
Adobe RoboHelp 6
Adobe Type Manager Deluxe 4.1
Canvas 7.0 Standard Edition (Single X-Platform)
CMJ Designs 123Pet 6.0.7
CoCSoft Stream Down 6.3
Electrasoft 32bit Email Broadcaster 9.68
Photoshop Elements 3.0
Security Administrator v11.5
Adobe
Adobe Acrobat 7 MAC
Adobe Creative Suite 2 Premium for MAC
Adobe Illustrator CS2 MAC
Adobe InDesign CS2 MAC
Adobe Photoshop CS2 + Image ready CS2 MAC
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Nero 6 Ultra Edition
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Autodesk PSG
AutoCAD 2005
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Autodesk Inventor Professional 2008
Autodesk Inventor Series 10
Autodesk Land Desktop 2006
Autodesk MAP 3D 2007
Autodesk Mechanical Desktop 2004
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Autodesk Survey 2006
Autodesk VIZ 2006
Autodesk VIZ 2008
Discreet 3D Studio MAX 7.0
Borland
Borland Delphi 2005 Architect Edition
Borland Delphi 7 Studio Enterprise
Cakewalk
Cakewalk Home Studio 2004
Cakewalk Music Creator Pro 24
Cakewalk Project5 (Soft Synth Workstation)
Cakewalk Sonar 4 Producer Edition
Corel
Corel Designer 10.0
Corel Designer Technical Suite 12.0
Corel Painter 8.1
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Corel Painter X
Corel Photo Painter 8
Corel Photobook 10.3
Corel Print House 6
Corel Ventura 10
Corel WordPerfect MAIL 2
Corel WordPerfect Office 12 SE
Corel WordPerfect Office 2002 Professional Edition
Corel WordPerfect Office X3 Pro
CorelDRAW Graphics Suite 11
CorelDRAW Graphics Suite 12
CorelDRAW Graphics Suite X3
Intuit
Quicken 2004 Premier Home And Business
Quicken Deluxe 2006
Macromedia
Macromedia Authorware 7.01
Macromedia Breeze v3.07
Macromedia Captivate 2
Macromedia ColdFusion MX 7.0 Standard
Macromedia Contribute 2.0
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Macromedia Director MX v10.0
Macromedia Dreamweaver 8
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Macromedia Fireworks MX 2004
Macromedia Flash 8 Pro
Macromedia Flash Communication Server MX
Macromedia Flash MX 2004
Macromedia FlashPaper 2
Macromedia Freehand MX
Macromedia JRun 4
Macromedia RoboHelp X5
Macromedia Studio 8
Macromedia Studio MX 2004
Macromedia
Macromedia Contribute 3 MAC
Macromedia Dreamweaver 8 MAC
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Macromedia Flash Professional 8 MAC
McAfee
McAfee Alert Manager v4.7.1
McAfee CleanBoot v1.0
McAfee Desktop Firewall 8.0.493
McAfee E-Businness Server v8.0
McAfee Personal Firewall Plus 6.0
McAfee QuickClean 5.0
McAfee SpamKiller 6.0
McAfee UnInstaller 6.5
McAfee VirusScan 2006 v 10.0
Microsoft Office Visio Professional 2007
VirusScan Professional 9.0
Microsoft
1st Screen Saver Studio Standart 2.0.2.137
2D+3D Screensaver Maker 3.6
Microsoft Exchange Server Enterprise 2003
Microsoft Frontpage 2003
Microsoft Money 2005 Deluxe
Microsoft Office 2000 Premium Edition
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Microsoft Office 97 SR2
Microsoft Office XP Professional
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Microsoft PhotoDraw 2.0
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Microsoft Plus! XP
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Microsoft Streets & Trips 2006
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Microsoft Visio 2003 Pro
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Microsoft Windows 2000 Advanced Server with SP4
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Microsoft Windows XP Professional x64
Microsoft Works 7
MS Money Premium 2006
MS Project 2003 Pro
MS SQL Server 2005 - Full
MS Windows XP Media Center Edition 2005
NovaStor NovaBACKUP 8.0.3.0
Office Enterprise 2007
Office System Professional 2003
ProPoster v2.0
Shadow Defender 1.0
Windows 2003 Server Standart Edition - Full
Windows Vista Ultimate
Microsoft
Microsoft Office 2004 for MAC
Other
101 MP3 Splitter & Joiner 3.2
123 DVD Converter 4.6.0
123 Flash Chat Server 6.6
123pet 6.0.5
1CLICK DVD Copy v5.4.1.3
2D3 Boujou Three V3.0
2nd Speech Center 3.3
321 Video Converter v1.2
321 Xvid Converter v1.2
32bit fax 9.9
32bit Internet Fax 9.9
3com Network Supervisior 5.2
3D Canyon Screensaver 2.0
602LAN Suite 2004.0.06.0830
A-Z MPEG VCD DVD Video Converter 4.3
ABCUpload ASP 4.6
Ability Mail Server 2.61
Able2Extract Professional 5.0
Absolute MP3 Splitter Converter 2.7
Absolute Sound Recorder 3.5.9
ABSOLUTE UNINSTALLER V1.44
Absolute Video Converter 2.9
Abylon ENTERPRISE 6.30.04
Abylon SHAREDDRIVE 6.50
Abylon SHREDDER 6.50
ACA Capture Pro v5.60

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Microsoft seems to think that as technology allows them to make things smaller and smaller, people will be able to read the tiny writing on the displays of new computers.

Luckily, there are several methods you can try so you don’t have to go out and get glasses!

Method 1 - Change Screen Resolution with Display Settings

• Go to Start > Control Panel > Display.
• Choose the Settings tab.

• Find the Screen Resolution slider, and use your mouse to drag it to the left.
• Hit the Apply button to try out the new setting without committing to it.
• Choose OK to keep the new setting. If you do not like the new setting, choose Cancel and try a different setting.
• Experiment until you are content with the screen resolution.

Method 2 - Change font size with Appearance

• Go to Start > Control Panel > Display.
• Choose the Appearance tab.

• Near the bottom choose Large Fonts from the drop down - or Extra Large Bonts if you’d prefer.

• Again, choose OK to keep the change, or cancel if you do not like it.
• Another setting on the Appearance tab which might help is the Effects button which will allow you to make your icons larger.

You want to make a file you made in Word, Excel, or Publisher (just about any kind of file) into a PDF.  It is easier than you think. If you have Acrobat installed on your machine, you have an option in your printer list to choose Adobe PDF. When you use this option, you are essentially converting your item to a pdf. Your original document remains unchanged, and a second file with a .pdf extension is created. Here is how to do it:

• After you save your document (and it is still open) click File>Print.
• In the Printer Name dropdown box choose Adobe PDF.

• A Save As box will appear - choose a name and location
• Adobe Acrobat will open and your new pdf will appear

The benefit of using PDF for documents that you post either to Blackboard, or email, or discussion groups, is that it is difficult for the recipient to change the file- in fact in Adobe you can set properties that limit what the recipient can do. For example, you can make the document unprintable, you can make it default to a specific size upon opening, and you can make it uneditable.

To set permissions on your pdf you will need Adobe Acrobat Pro:

• Choose File>Properties
• Choose the Security tab
• Choose Password Security from the Security Method dropdown

• Near the bottom of the resulting window is a section for Permissions

• Check the Restrict editing and… box to enable restrictions.
• Use the dropdowns to affect your changes
• Choose OK to set restrictions or Cancel to leave the box without setting permissions.

As always, email me if you have further questions or trouble: angarone@princeton.edu

Get it? I was redundant in the title…get it? Ok - so I am not funny.

This post is about email. Imagine this. You have a great presentation you want to share. It is 40MB. What do you do? If you send it via email to a distribution list a few things happen. YOUR email SENT file will get a 40MB file- which is close to 25% of your quota. You also perpetuated that 40MB file to everyone on your distribution list - many times clogging their email.

What could you do differently? Well, if you have Blackboard, and you are sending files to students in your class, post it once on Blackboard. Do not send it via email.

What else could you do? You could post it to one web site, and then give your friends the url. Either solution means you are using only 40MB of server space. If you email it you are using at least 120MB of space, assuming you only send it to one person.

Everyone on campus can post things in a web folder where anyone can access it. PC users:

• Go to Start, Run
• Type \\files
• Find your user id
• Find the public_html folder
• place your large file in that folder
• now tell your friends how to find it
  www.princeton.edu\~userid\filename.xxx

For example,the illustration above is much easier to read if you go to: http://www.princeton.edu/~angarone/blogimages/redundant.jpg

PDF files of lectures can be handled this way as well.

If you receive a huge file - be sure to save it to your computer (if you really need it), and then delete it from your email.

I am happy to help if anyone is interested.

The time has come for all good men to stop using so many resources! Let’s start with paper. Among the many wonderful uses of Blackboard, one can post handouts rather than spending the time printing, copying, and lugging a stack to class. Simply post classroom handouts and require students to bring them to class if needed. Many students now bring their laptops to class, therefore they could simply access the handouts online while sitting in the lecture.

You made a Word form for students, or faculty, or maybe staff to fill out. It looks nice. But what happens when the user tries to use it? Did you test it by trying to fill it out? How did you get it to your intended audience? Did you email it? Did you post it on a web page? If it is in paper form, then how you designed it is not important. If it is in electronic form, your audience expects they will be able to fill it out electronically.

Too many Word forms use underlines to create a form field. When the user tries to fill it out, their text replaces the underline rather than sitting neatly on top of it. You do not have to learn about Word Form features to make a usable form. You just need to be comfortable with tables- or find someone who is.

Here is an unusable form:

Here is why it is unusable:

This is the same form, except it is made with a table:

Here is the design view of the usable form:

Bottom line - use a table to create your form. Always, always , always test your form before expecting other people to use it.

It is easier than you think to be able to use any accent in Word on a Mac. However, you must at least have OS X and Word 2004.

First we have to set up the character palette, and then we simply use it to insert the needed charater:

Now you are set up - you will not have to repeat those steps again

That is all there is to it!

F11 is a handy little trick that changes a browser to a full screen view. This is especially handy when presenting a lecture because full screen view removes the bottom task bar as well as the toolbars at the top of the screen. Unfortunately the F11 trick doesn’t always work on the first try. Here is a little trick.

Always use FireFox to present images in Almagest

If that doesn’t work….